Programme Guide and Academic Content for Publication - OPBD Procedure

To provide operational procedures for publications that inform prospective ākonga/learners on approved (current and unified) programmes of study at the Otago Polytechnic Business Division of Te Pūkenga.

• In providing academic information both within and externally to Otago Polytechnic Business Division (OPBD), the kaimahi/staff responsible (refer to clause 2 and 3) for providing that information are to ensure that only approved academic information is used in:
• Programme/Course Information.
• Awards and Certificates.
• Advertising.
• Promotional Collateral
• Programme Guide
• Student Management System (SMS).
• Information to Academic Registry, Customer Services, and the Contact Centre.
• Online Platforms – including the website and social media.
•  Media and public relations (PR).
• 2. Academic Excellence are responsible for providing approved academic information, to Marketing, Sales and Communications/or equivalent for use in internal and external publications including, but not limited to programme guides, brochures, online information sheets, and advertising.
• 3. Marketing, Sales and Communications/or equivalent is responsible for the preparation and final presentation of all programme of study guides and other publications produced by OPBD. This includes proofreading, editing, layout and design.
• 4. The programme guide is produced annually and includes:
• Otago Polytechnic Business Division information
• Programme specific information
• 5. A request for the following information, and associated timelines, will be communicated by Marketing, Sales, and Communications to Heads of College:
• Title of Programme (including any embedded qualifications).
• Entry criteria (including International English Language Testing System (IELTS).
• Specialty or major areas of study.
• Approved indicative fees.
• Location/s including on-campus, distance, and online.
• Full-time or part-time durations.
• Start date(s).
• 5.1 This information must be taken from the approved Programme Document and Learner Management System.
• 5.2  Additional information required for online programme information sheets includes but is not limited to:
• Credits.
• Level of qualification.
• Application dates.
• Programme code.
• Unique selling points.
•  Selection process/additional requirements (i.e., interview or portfolio).
• Additional costs and course descriptions.
• 6. Proposed programmes of study can be listed in the programme guide and online programme information sheets provided an asterisk is placed at the end of the title with a footnote stating “*subject to final approval”.
• 6.1. These programmes of study can only be listed after Te Poari Akoranga, Te Pūkenga Academic Board approval.